Departmental Copy Cards

Copy Machines works with the Campus Access Card Services department in providing debit copy cards for individuals that can have their copies charged to a departmental account.

You can use the staff ID card that each employee obtains from the Campus Access Card Services in Eigenmann or a departmental card from Duplicating Services.

The fiscal officer or delegate of your department controls who has permission to access their funds for the purpose of making copies. Procedure requires that the fiscal officer or delegate authorize who is to be issued cards and the dollar amount on each card.

For security purposes, requests are handled in one of four ways:
Fax your request to 855-1463
Drop off or mail your request to our office at 2805 East 10th Street, Room 170
E-mail copymach@indiana.edu

If adding to an ID card requests may contain the name and only the last four digits of the employee ID number. Only encrypted e-mails may contain the full employee ID number and name

Complete the appropriate online form:
New Card
Existing Card (Personal or Departmental)

How to Use Your Departmental Card

A Campus Access CR2000 Card Terminal will be installed on the copier. Before you swipe your card in the terminal, you must press the account override button and then key in the four-digit access code provided to you when the dollar amount was issued with your card. The amount will be deducted from your departmental card.

If you are using an ID card, be careful to make sure you enter the four digit code. If you fail to do this, the system will default to any personal monies you have put on the ID card for other purposes. (Individuals with ID cards can personally add funds to their card, that is why we caution you on making sure the four digit code is keyed in.)

Note: If a cardholder leaves the department, please notify copymach at indiana . edu (or fax a notice to 855-1463) with the name of the employee and the last four digits of their ID number, or the departmental card number, and we will revoke their card privileges. The department retains the funds and can have us re-issue them to a different or new cardholder.

If you have any questions or problems, please call us at 855-2066

Add Funds to Copy Cards

1. Fax your request to 855-1463
2. Drop off or mail your request to our office at 2715 East 10th Street, Room 120
3. E-mail copymach@indiana.edu: Requests should contain the Departmental card number, account to be charged and the dollar amount requested.
4. Complete the online form.

Add Funds to Personal IU ID Copy Cards

If you are a new employee of Indiana University or an IU student, you will need to visit the Campus Access office of Eigenmann to have your picture taken for the ID Card. There is no charge for the first card and it will be issued on site.

As an individual you have two options available to you when adding value to the card:

• Adding personal funds. A minimum of $10 may be added at the Eigenmann, Copies & More at the IMU, or Copies and More at the Main Library; $5 at Value Transfer Stations.
  
• Having your department fill out the form authorizing funds be assigned to your ID card. As a departmental fiscal officer or delegate, you may allocate funds to a specific account or accounts with multiple users by completing the above form. You may also limit the amount that can be spent per use, per day, per month etc.

Reporting Lost Cards

Lost Departmental cards should be reported immediately to the Copy Machine office. (855-2066 or copymach at indiana . edu). We will lock out the card to keep anyone else from using it. There is a one-time charge of $5 to do this. If the card is to be replaced, there is an additional charge. If the card ends up being found, we will reactivate it at no charge.

If you have any questions or problems, please call us at 855-2066